The Importance of MFP Security
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All businesses today are at risk from unsecured office devices such as the Multifunction Printers (MFPs). As all MFPs are digitalized, all documents whether they are printed, copied, scanned, faxed or stored are processed within the hard disk drive. Information stored in hard disk drives may be easily exploited by external threats or misused internally. Many times confidential information is leaked out. These cause a major security issue in many companies.
As a measure, the hard disk drive of the MFP should be encrypted to prevent data leakage from unauthorized access. A stricter and more stringent regulatory environment has been developed in recent years, holding corporations accountable for the security, privacy and retention of documents.
With all these factors in mind, Toshiba MFPs encompass a wide variety of security vulnerability countermeasures against possible security threats. In order for them to be effective, these measures must be employed holistically and as part of an overall security policy.
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 Security Statement (PDF, 272KB)
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How to Protect MFP Data Handling in Hard Disk Drives
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In order to ensure sufficient protection of data, encryption of the MFP’s hard disk drive is the most vital and effective. Toshiba MFPs can be encrypted by activating the Advanced Encryption Standard (AES) Encryption. When AES is activated, information transacted into the hard disk drive is encrypted with 128-bits encryption. This prevents leakage of data to unauthorized users.
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Toshiba MFPs also employ the Optional
Data Overwrite Kit so that all process data including Scan, Print, Copy and Fax data stored in the hard disk drive can be removed after use. It ensures that the hard disk drives are absolutely cleared of readable data, preventing the data from being recovered by other users.
How to Protect Data Transmission
Data transmitted through the network or internet can be protected through the IPSec (IP Security Protocol) which encrypt the transmission data from host to host (from the server to MFP and vice-versa). However, the MFP will still require the Data Overwrite Kit or AES to secure the hard disk drive.
How to Protect Access Rights of the MFP
Access to the MFP can be done through authentication, ensuring all access to the MFP is securely locked down. This can be done through the Department & User Management or through access control devices like Lightweight Directory Access Protocol (LDAP) and ID-Gate. User Authentication is required before access permission of the MFP is given, hence ensuring complete control of information flow and data access.
Data Handling for End-Of-Life MFP
When the end-of-life of the MFP has been reached, all MFP hard disk drives should be formatted or defaced in order to prevent information leakage. Please contact your loca Toshiba authorized distributors/dealers for detailed information on how to ensure complete removal of your data upon return of the MFP.